Resolution No 9 of 2011 by the Prime Minister and Minister of Foreign Affairs issuing the Regulation of Personnel Affairs in Diplomatic and Consular Corps

Law Summary Record Type: Ministerial DecreeNumber: 9Date: 01/11/2011 Corresponding to 05/12/1432 HijriNumber of Articles: 127Status: In force

Official Gazette :Issue: 12Offcial Journal Issue Publication Date: 22/12/2011 Corresponding to 27/01/1433 HijriPage from: 172

طباعة

Issuance Articles (1-6)
Chapter One: Definitions (1-1)
Chapter Two: Appointment (2-5)
Chapter Three: Salaries, Increments, Allowances and other Benefits (6-47)
Chapter Four: Training (48-51)
Chapter Five: Performance and Promotion Management System (52-57)
Chapter Six: Vacations (58-84)
Chapter Seven: Loans (85-90)
Chapter Eight: Education and Medical Treatment (91-102)
Chapter Nine: Travel and Events (103-112)
Chapter Ten: Termination of Service (113-121)

The Prime Minister and Minister of Foreign Affairs;

After reviewing the Human Resources Management Law promulgated by Law No. 8 of 2009;

Decree Law No. 13 of 2009 on the diplomatic and consular corps;

The Emiri Decree No. 29 of 1996 on the Council of Ministers’ resolutions, which are submitted to the Emir for ratification;

The Emiri decree No. 14 of 2006 determining the salaries of employees of the diplomatic and consular corps;

The Emiri Decree No. 56 of 2011 on the organizational structure of the Ministry of Foreign Affairs;

The resolution of the Prime Minister and Foreign Minister No. 2 of 2007 on the regulation of the Personnel Affairs of the Ministry of Foreign Affair;,

And upon the adoption by the Council of Ministers at its regular meeting No. 19 of 2011, on 11/5/2011 of the draft resolution;

Hereby resolve the following:

Issuance Articles

Article 1 - Introduction

The provisions of the regulation of personnel affairs in diplomatic and consular corps enclosed herewith shall be enforced.

Article 2 - Introduction

By resolution of the minister, rewards may be granted to the chairperson and members of permanent or temporary committees formed at the main office, upon approval of the formation thereof by the council of ministers.

Article 3 - Introduction

The minister shall form a committee, which shall convene at least once every year, to consider the provisions hereof and to propose any amendments thereto based on work conditions and requirements. The said committee shall submit its recommendations in this regard to the minister.

Article 4 - Introduction

Whenever the provisions of this regulation are silent, the provisions contained in the Law of Human Resources Management shall apply to the personnel of the diplomatic and consular corps.

Article 5 - Introduction

All other provisions that contradict the provisions of this resolution are hereby rescinded.

Article 6 - Introduction

All competent authorities, each in their respective jurisdiction, shall enforce this resolution with effect from 01.06.2011 and it shall be published in the Official Gazette.

Chapter One: Definitions

Article 1

In the implementation of the provisions of this resolution, the following words and expressions shall have the meaning assigned to each of them, unless otherwise required by the context.

“Ministry” means the Ministry of Foreign Affairs.

“Minister” means the Minister of Foreign Affairs.

“Undersecretary” means the Undersecretary of State/Foreign Ministry;

“Main offices or diwan” means the headquarter of the Foreign Ministry;

“Diplomatic mission” means one of the diplomatic or consular missions.

“Committee” means the committee for the affairs of diplomatic and consular corps.

“Department” means the department of administrative and financial affairs.

“Head of mission” means the person assigned by the state to head the mission

in the capacity of ambassador, consul-general, permanent delegate or charge

d'affaires, either personally or deputized

“Member of the two corps” means an official appointed in a grade of both corps

“Mission member” means an official transferred to work in one of the missions abroad.

“Family Member” means a spouse, or male sons younger than eighteen Gregorian years, non-married daughters and parents if residing therewith.

“Salary” means the basic salary designated for grades occupied by officials, in addition to regularly earned increments.

“Gross salary” means the salary plus designated increments and allowances specified hereunder.

Chapter Two: Appointment

Article 2

Appointment to vacancies shall be in accordance with the following:

By an advertisement in at least two daily newspapers and containing the following information:
1. Job description, compensation grades and conditions of the job.
2. Name and location of entity to which the job application must be submitted, documents required to be enclosed, and deadline for acceptance of applications, provided that such deadline shall be not less than fifteen days from the date of publication of the advertisement.
3. Method of appointment, either by interview with or without testing. In the case of testing, the type of test, subject matter, and date and location of test.
Selection based on the interview and test results.

Article 3

A newly-appointed member of the two corps shall be subject to a probationary period of three months, renewable for a similar period, and effective from the date upon which he commences work.

Article 4

The ministry may terminate the service of a member of the two corps during the probationary period where it is established that he is unfit for the job, provided that such termination shall be made by written notice at least fifteen days in advance. Similarly, the member may request termination of his services during such probationary period on the same notice conditions.

Article 5

A member of the two corps shall be considered as enrolled in permanent service upon the successful completion of the probationary period. Such period shall be included in his service period.

Chapter Three: Salaries, Increments, Allowances and other Benefits

Article 6

Upon his appointment, a member of the two corps shall be entitled to the starting salary of the designated grade. However, upon approval of the minister or his delegate, the member of the two corps may be appointed at a salary higher than the starting salary of the designated grade, provided that such salary shall not exceed the average limit where his qualifications and experience exceed the minimum requirements for the position if such person possesses the type of experience required by the ministry.
The member of the two corps shall be entitled to his pay with effect from the date on which he commences work.

Article 7

A member of the two corps shall be entitled to an increment upon completion of one year from the date of his appointment or from the date of his entitlement to the last regular increment, until his pay reaches the end limit of his grade. The increment shall be deemed part of his salary.

Article 8

Members of the two corps shall be granted monthly social increments in accordance with the provisions of the law of human resources management.

Article 9

Diplomatic missions shall be classified in two categories, first and second, as stated in Table 1 enclosed herewith, according to the standard of living in host countries.

A mission may be moved from one category to the other based on a resolution by the minister or his delegate, whenever necessary.

Article 10

1. A member of the two corps at main offices of the ministry shall be entitled to a monthly housing allowance as follows:

QAR Eight Thousand (8,000) for married members or with children.
QAR Five Thousand (5,000) for non-married members.

Where the member avails himself of housing benefits under Law No. 2 of 2007, he shall not be prevented from receiving payment of the housing allowance to which he is entitled. Such allowance shall, however, cease upon his transfer to work abroad.

Article 11

1. The ministry shall assume the costs related to housing rental for the head of the diplomatic mission, in addition to the costs of electricity consumption, water, fuel, HVAC, cleaning, and two maids. The ministry shall further bear the costs of accommodating him and his family in a local hotel until his housing arrangements has been completed.

The head of the diplomatic mission shall be granted a living allowance equal to twenty 20 percent of his salary with effect from the date on which he commenced work at the mission.

Article 12

Members of diplomatic missions shall be entitled to a housing allowance increment in accordance with the categories indicated in Table 4 enclosed herewith. Such housing increment shall cease upon transfer to the main offices of the ministry.

The minister or his delegate may transfer any mission from one category to another as provided in Table 4 for the housing allowance increment, if such transfer is justified by the circumstances.

The ministry shall rent housing units in exempted countries according to the regulating ministerial resolution.

The member of a diplomatic mission shall not be entitled to the designated housing allowance increment during his stay in a hotel or where he rents a housing unit at the expense of the ministry.

Article 13

The ministry shall bear the hotel expenses of the member of a diplomatic mission until his housing arrangements have been completed, provided that such hotel stay shall not exceed one month. Where the hotel stay exceeds one month, the ministry shall only bear accommodation expenses for a maximum of two months. Such period may be extended where deemed appropriate based on a resolution by the minister or his delegate.

Article 14

With the exception of the head of the mission, members of the two corps and the member of the mission at the main offices of the ministry; including the ambassador to the third secretary, shall be granted a transport allowance of QAR (2,500) Two Thousand Five Hundred, and QAR (1,500) One Thousand Five Hundred for members of the diplomatic attaché. Payment of such allowance shall be effective from the date of starting work at the main offices of the ministry.

Article 15

Directors and acting directors of departments and offices shall be granted a car allowance of QAR (300,000) Three Hundred Thousand two years after their appointment and subsequently once every four years.

Article 16

1. Members of the two corps shall be entitled to a representation mission allowance from the date of starting work at representative missions as follows:

160 percent for the first category.
140 percent for the second category

The administrative person at a representative mission shall be granted a representation allowance increment equal to the designated representation allowance increment for the grade corresponding to his grade. Such increment shall be effective from the date of his arrival at the premises of the mission.

Article 17

The head of the diplomatic mission accredited in another country or countries as a non-resident ambassador shall be granted an additional representation allowance of QAR (3,000) Three Thousand for each country in which he is accredited as an ambassador, to a maximum of two countries.

Article 18

1. The undersecretary, the directors of departments and offices, and the acting directors of departments and offices, shall be granted a representation allowance equal to eighty 80 percent of their salary.

The assistant directors and acting assistant directors of department and offices shall be granted a representation allowance equal to sixty 60 percent of their salary.
All members of the two corps at the department of ceremonies, department of administration and financial affairs, and the control and audit bureau, shall be granted a representation allowance equal to fifty 50 percent of their salary.
The remaining members of the two corps at the main offices of the ministry, other than the foregoing, shall be granted a representation allowance increment equal to forty 40 percent of their salary.
The minister or his delegate may revise or amend entitlement categories where required by the circumstances.

Article 19

1. Members of the two corps at the main offices of the ministry may be delegated by a resolution of the minister or his delegate to attend sessions of UN or specialized agencies thereof, or to represent the state in regional or international conferences and organizations; or to attend to any other official assignments.

In case of delegation to attend official assignments or for training abroad, the member of the two corps shall be entitled to a representation allowance, inclusive of accommodation, living, transport of personal effects, transportation, communication and internal transport in the host country:
The representation allowance shall be per diem as follows:
1. Ambassador and above: QAR (3,500) Three Thousand Five Hundred
2. Other grades: QAR (2,500) Two Thousand Five Hundred

Article 20

Where official assignments occur during official and Eid holidays, the member of the two corps shall be entitled to vacation days equal to the number of days of the assignment, to be added to the balance of his vacation allowance. No cash payment in lieu of vacation shall be permitted.

Article 21

1. Where the assigned member of the two corps is hosted by a state embassy, he shall be entitled to half of the designated per diem representation allowance, provided that such hospitality shall cover the expenses of three meals, laundry and ironing, internet and internal communications. The directors and acting directors of departments and offices at the Ministry of Foreign Affairs shall also be entitled to make long-distance telephone calls.

Article 22

Article 23

Article 24

Directors and acting directors of departments and offices shall be granted an annual air fare allowance of QAR (150,000) One Hundred and Fifty Thousand.

Article 25

The categories entitled to an assignment allowance, as well as its value and conditions, shall be determined by a resolution by the minister or his delegate.

Article 26

1. A member of a representative mission abroad shall be granted transport allowance equal to his gross salary at the rate of two months for a married member and one month for a non-married member. Such allowance shall be granted upon appointment, transfer or termination of service as follows:

From the main offices of the ministry to abroad: equal to the category of mission he is transferred to.
From abroad to a mission in another country: equal to the category he is transferred from or to, whichever is higher.
From abroad to the main offices of the ministry: equal to the category of the mission he is transferred from.
From one mission to another within the same country: equal to the category of the host country.

Where the ministry cancels the transfer decision before commencement by the member of his work at the mission to which he is transferred, the transport allowance shall not be recovered from such member. However, such member shall be obliged to return any other entitlements paid to him based on the transfer decision.
Where the transfer decision is issued upon the member's request or due to his resignation, he shall be obliged to repay all entitlements paid to him based on the transfer decision.

Article 27

1. Where a member is transferred from a representative mission abroad to the main offices of the ministry, the ministry shall continue payment of 50 percent of his gross salary paid to him during his service at the mission abroad, provided that in all cases the period of such continued payment shall not exceed three years, and provided that such transfer is undertaken by the ministry.

Such allowance shall cease where the transfer is from the main offices of the ministry to a representative mission abroad.

Article 28

A member of the two corps at the main offices of the ministry shall be granted an annual landline telephone and internet allowance equal to QAR (800) Eight Hundred

Article 29

The undersecretary, directors and acting directors of departments and offices, and assistants and acting assistants thereof shall be granted a monthly mobile telephone allowance as follows:

Undersecretary: QAR (3,000) Three Thousand.
Directors and acting directors of departments and offices: QAR (2,500) Two Thousand Five Hundred.
Assistant directors and acting assistant directors of departments and offices: QAR (1,500) One Thousand Five Hundred.
Any other member, upon approval of the minister or his delegate: QAR (1,000) One Thousand.

Article 30

1. The ministry shall cover the expenses per month of one mobile telephone for the head of the representative mission and one mobile telephone for the members of the mission as follows:

Head of mission: QAR (2,500) Two Thousand Five Hundred.
Dependant spouse of head of mission: QAR (1,000) One Thousand.
Member of mission: QAR (1,500) One Thousand Five Hundred.

The aforesaid allowance shall include the price of the telephone set.

Article 31

Where the director or acting director of a department or office is absent or otherwise unable to assume office for five or more consecutive workdays, the charge d'affaires or acting charge d'affaires shall be granted a deputization allowance equal to 20 percent of his salary from the date on which he assumes such office until the end of his assignment.
Assistant directors of departments and offices are not entitled for such allowance.

Article 32

Where the Head of mission is absent or otherwise unable to assume office for five or more consecutive workdays, the acting charge d'affaires or acting consul d'affaires shall be granted a deputization allowance equal to 20 percent of his salary from the date on which he assumes such office until the end of his assignment.

Such deputization allowance shall be in addition to the initial representation allowance designated for the head of the mission, provided, however, that the total deputization and the initial representation allowances shall not exceed the total increment and representation allowance of the head of the mission.

Article 33

The acting charge d'affaires shall be entitled to use the official car of the head of the mission during his assignment.

Article 34

Such use of the official car shall not be allowed beyond the borders of the accredited host country unless approved by the minister or his delegate.

Article 35

1. A member of the two corps delegated for assignment at international or regional organizations shall be granted a gross salary, in addition to the designated social increment, salary, allowances and allotments he earns from the entity to which he is delegated.

The member's gross income shall not exceed the salaries, allowances and increments of the corresponding diplomatic grade of the mission in the country of destination, or the same category in the nearest neighbouring state.
The aforesaid provisions shall also apply to car and furniture loans, as well as to any other expenses, increments or allowances, if not secured or paid by the entity to which the member is delegated. Where such loans, allowances or increments are paid by the entity to which he is delegated, he shall be paid the difference.

Article 36

1. A member of the representative mission shall be entitled to an expatriation allowance equal to 80 percent of his salary if his spouse is dependent on him while he is working at the ministry or any other ministry, government entity, public corporation or company wherein the government shares the capital.

Such member shall be granted 60 percent of his salary if his spouse is dependent on him but he is not working.
Such allowance shall be paid from the date on which he assumes office at the mission.

Article 37

Directors and acting directors of departments and offices shall be granted a monthly living allowance of QAR 2,500 Two Thousand Five Hundred.

Article 38

Directors and acting directors of departments and offices shall, upon their appointment and every year thereafter, be granted an annual wardrobe allowance of QAR (30,000) Thirty Thousand.

Article 39

A member of the representative mission shall, upon his appointment and every year thereafter, be granted an annual wardrobe allowance as follows:

Ambassador and consul-general: Thirty Thousand (QAR 30,000).
Other members: Twenty Thousand (QAR 20,000).

Article 40

Directors of departments and offices shall, at the beginning of each new financial year, be allocated an amount of QAR (50,000) Fifty Thousand as petty cash for daily business operations in coordination with the department of administrative and financial affairs at the ministry.

Article 41

1. A member of the representative mission shall be paid a currency difference allowance as stated in Table 3 enclosed herewith. A resolution by the minister or his delegate shall be issued to determine the amount of such allowance and to organize payment thereof.

The minister or his delegate may issue a resolution amending the countries listed in the table, if necessary.

Article 42

1. A member of the representative mission shall be paid a critical territories allowance amounting to 35 percent of his salary as stated in Table 3 enclosed herewith.

The minister or his delegate may issue a resolution amending the territories listed in the table, if necessary.

Article 43

The calculation of leave allowance shall be based on salary, including the social increment and housing allowance.

Article 44

The allowances and expense provided herein shall not be paid in the case of leave without pay.

Article 45

A member of the representative mission working in a territorial or international organization shall be paid an exceptional annual bonus equal to one month's salary, in addition to other designated increments and allowances. Members of the permanent delegation at the United Nations in New York shall be granted an exceptional annual bonus equal to two months' salary.

Article 46

The minister or his delegate may grant incentive bonuses to members of the two corps whose services, projects, research or proposals improve work methods and lead to tangible results. Such bonuses shall be within the allotted amounts set forth in the annual budget.

Article 47

A member of the two corps may, by a resolution of the minister or his delegate, be granted an exceptional bonus equal to one month's salary in one of the following cases:

Upon acquiring a performance rating of "excellent" in one of the training courses related to his work, provided that the length of such training course shall not be less than three months.
Upon acquiring a rating of “excellent” in his overall performance in three consecutive years.

Chapter Four: Training

Article 48

1. Members of the two corps at the main offices of the ministry may attend training courses for a period not exceeding six months, based on the committee's decision and the recommendations of the human resources training and development bureau.

Where the term of the training course exceeds six months, such attendance shall be approved by the minister or his delegate, based on recommendations by the committee.

Article 49

The following conditions shall apply to a member of the two corps who attends training abroad:

Meeting the conditions of the training course for which he is nominated.
Being conversant with the language of the training course.
Attaining a performance rate of not less than “good”.
Maintaining his job for not less than one Gregorian year.

Article 50

A member of the two corps who attends training abroad for a period of three months or less shall be granted the designated assignment allowance of his grade. Where the training exceeds three months, he shall be granted half the designated allowance for the extra period.

Article 51

The ministry shall cover the following expenses for a member of the two corps who attends training abroad:

Training course enrolment charges.
Round-trip air fare.
Visa charges.

Chapter Five: Performance and Promotion Management System

Article 52

The performance of a member of the two corps shall be appraised during the period from January through December each year, and such appraisal shall be in accordance with restrictions and formalities to be established by the committee. The concerned department shall prepare performance appraisal forms for approval by the committee.
The direct supervisor shall prepare written performance appraisal reports on members of the two corps.

Article 53

The results of performance appraisals shall be presented to the committee in January of each year for review and approval. Members shall be given a copy of their appraisal report immediately after approval thereof.

Article 54

The levels of performance appraisal for the members of the two corps shall be as follows:

Excellent: 90 percent and higher
Very good 80-89 percent
Good 70-79 percent
Pass 60-69 percent
Weak Lower than 60 percent

Article 55

Where a member of the two corps attains a rating of “weak”, he shall be denied promotion of following the year of his performance report, and he may be transferred to any other position within the ministry. Where the member attains a rating of “weak” for two consecutive years, he may be terminated but without losing his right to his pension or end-of-service bonus.

Article 56

Promotion shall be undertaken pursuant to the respective approved budget allotments.

Article 57

A member of the two corps may be promoted to the next higher grade, regardless of seniority and without the lapse of the period required to stay at his post, provided that he attains a performance appraisal rating of “excellent” for three consecutive years, or “very good” for four consecutive years, preceding the year of promotion.

Chapter Six: Vacations

Article 58

1. The designated leave categories of a member of the two corps shall be as follows:

Regular/ periodical leave.
Emergency leave.
Critical Zone leave
Sick leave
maternity leave (which incorporates the birth)
Childcare leave (which incorporates the days after birth)
Hajj leave
Wedding leave
Lawful Iddat (waiting period of the widow)
Bereavement leave
Attendance to spouse
Muhram leave (unmarriageable person)
Attendance of a patient abroad
School leave
Test leave

The aforesaid categories shall not be included in the period of actual service.

Article 59

1. A member of the two corps shall be granted regular annual leave, with gross pay, as follows:

From ambassador to third secretary: 45 days.
Diplomatic attaché: 40 days.

Official holidays shall not be calculated as part of such leave.
The undersecretary may request the recall of a member to resume office before completion of regular annual leave if necessary in the public interest.

Article 60

A member of the two corps shall be paid a regular leave bonus equal to one month's gross pay, provided that such member takes his leave.

Article 61

A member of the two corps shall not carry over his leave balance for more than two years. Where such balance exceeds the specified limit due to work requirements, a cash allowance in lieu thereof, based on his pay at the time of his entitlement to leave, shall be paid to the member in addition to his social increment and housing allowance.

Article 62

A member of the two corps who wishes to take his regular leave shall submit an application indicating the leave period to his supervisor well in advance of the date on which his leave commences. The supervisor shall refer the application to management.

Article 63

1. A member of the two corps whose leave has been approved shall, on his last working day prior to commencing his leave, issue an acknowledgement on a designated form indicating the dates of his leave period and his contact details during such leave.

Upon his return from leave, the member shall notify his supervisor, who shall approve both the leave acknowledgement and return notification. Both forms shall be referred to management for necessary action and shall be maintenance in the member's personnel file.

Article 64

The calculation of the salary for regular leave shall be based on the salary established at the time of the member's entitlement to such leave, and such leave salary may be paid in advance of his taking leave.

Article 65

The calculation of a member's entitlement to regular leave shall be from the date on which he started work, provided that he has successfully completed the probationary period.

Article 66

A member of the two corps shall not be denied his regular leave for more than one year.

Article 67

A member of the two corps shall be entitled to emergency leave for a period not exceeding seven days per annum.

Article 68

1. A member of the representative mission in critical zone states specified in Table 3 herein shall be entitled to fifteen days leave per annum. However, his right to take such leave shall lapse on the expiration of the year of entitlement, and no cash allowance shall be paid in lieu thereof.

The minister or his delegate may amend the states listed in the table, where necessary.

Article 69

1. Where a member of the two corps becomes ill, he shall be granted sick leave with gross salary for a period not exceeding two years, provided that he furnishes an authentic medical report from a state-designated doctor.

Where such doctor considers that the member's complete recovery and resumption of office is impossible, the member shall be retired due to lack of fitness.

Article 70

1. Without prejudice to the provisions of the foregoing article, a member of the two corps who is injured during the course of his work-related duties shall be granted sick leave with gross salary for a period not exceeding six months, provided that such leave shall not to be calculated as part of regular or sick leave.

Where such period expires and the member is still not recovered, he shall be granted sick leave of an additional six months with gross salary, following which he shall be retired due to lack of fitness.

Article 71

1. A member of the two corps who fails to report for work due to sickness shall consult a medical entity for a medical examination and designation of the necessary sick leave, whereafter the member shall submit the doctor's findings to his department.

The approved sick leave shall be for three consecutive days at a time up to a maximum of seven work days per annum. Where approved sick leave exceeds such limit, the report shall be referred to the competent medical entity for approval.

Article 72

1. Where a member of the two corps falls ill while on regular leave on an official assignment abroad, he shall obtain a medical report on his health status, to be ratified by the representative mission, and shall submit such report to his work station upon his return for referral to the medical entity for approval.

The approved sick leave shall not be calculated as part of regular leave where it is taken during regular leave.

Article 73

Where a member of the two corps falls ill during his period of probation, such period shall be extended for the duration of his illness, provided that the period of illness shall not exceed the period of probation.

Article 74

1. A female member of the two corps shall be granted maternity leave with gross salary for sixty days, not to be included in her other leave categories, provided that she shall submit medical proof of birth either by a doctor's report or a true copy of the birth certificate.

The member shall be granted two daily (breast feeding) hours for a period of one year, starting immediately upon delivery. Determination of the timing of breast feeding hours shall be left to the member.

Article 75

1. In observance of the requirements related to the public interest, the minister or his delegate may grant leave to a female member of the two corps, who has been three years in service, for the purpose of caring for her children under the age of sixteen.

Such leave shall be for two non-consecutive periods during the member's tenure of service, provided that each period shall not exceed three years.
A member whose children are disabled shall be subject to the provisions of paragraphs 1 and 2 of this article.
In all cases, such leave shall be with gross salary for the first three years and with half the gross salary thereafter.

Article 76

A member of the two corps shall, after commencing his service, be granted twenty-one days' leave with gross salary for performing Hajj. Such Hajj leave shall not be calculated as part of regular leave.

Article 77

A member of the two corps shall be granted wedding leave of fifteen days with gross salary, provided that he shall submit a true copy of the marriage certificate.

Article 78

1. A female member of the two corps whose husband has died shall be granted lawful Iddat leave of four months and ten days from the date of her spouse's death or until delivery, if pregnant. Such leave shall not be considered part of any of her other leave categories.

Upon her return to service, the member shall submit proof of her spouse's death.

Article 79

A member of the two corps shall be granted bereavement leave of three days with gross salary on the death of one of his first-degree relatives.

A member of the representative mission shall be granted seven days' leave with gross pay on the death of one of his relatives up to the second degree, or one of the first-degree relatives of his spouse.

In all cases, such leave shall commence from the date of death of the relative.

Article 80

A member of the two corps shall be granted leave without pay for a period not exceeding six years to accompany a spouse, who is an employee at one of the ministries, other government departments, public authorities or corporations, or companies wherein the government owns shares, where such spouse is delegated for work abroad or delegated for at least one year on scholarship training or schooling leave.

Article 81

A member of the two corps may be granted leave to accompany his wife or one of his female Muhrams in any of the following cases:

Official assignments.
Training courses
Other cases as designated by the ministry.

Article 82

1. A member of the two corps may be granted leave with gross pay to attend to arranging medical treatment abroad for his sick spouse, provided that the designated doctor shall decide that such leave is necessary.

Such leave shall not be considered part of the member's other leave categories.

Article 83

A member of the two corps may be granted school leave for the period and on the conditions specified by the competent entities of the state.

Such member shall not be entitled to regular leave for the period of school leave.

Article 84

A member of the two corps studying at his own expense shall be granted leave with gross pay twice every year, one week before the start of his examination, provided that he shall report for work within at least two days after the date of completion of the examination if it is conducted abroad, and at least one day if it is conducted within the state.

In all cases the following conditions shall be met:

The member shall obtain the consent of the minister or his delegate to study at his own expense.
The member shall enclose a true copy of his examination timetable or a statement to that effect with his application for study leave.
The member shall furnish proof that he has taken the examination.

Chapter Seven: Loans

Article 85

A member of the two corps at the main offices of the ministry shall be entitled to a car loan equal to five times his salary but not less than Twenty-Thousand (QAR 20,000) Riyals and not more than One Hundred and Fifty Thousand (QAR 150,000).

The car loan shall be repaid in monthly instalments over a period of forty-eight months. No other loan may be granted until settlement of any other loan obtained from any other government entity.

Article 86

The head of the representative mission shall be paid a car loan of One Hundred and Fifty Thousand (QAR 150,000), to be repaid in monthly instalments over a period of forty-eight months.

Article 87

1. A member of the two corps, other than the ambassador, shall upon arrival at his work station be entitled to a car loan amounting to One Hundred Thousand (QAR 100,000), to be repaid in monthly instalments over a period of forty-eight months.

Twenty-five percent of the amount of the loan shall be deducted against depreciation of the car and the balance shall be repaid in accordance with Article 88 below.
Where the member takes the benefit of a car loan on salary while abroad, he shall not be entitled to take this loan on salary within the state.
Where the member takes the benefit of a car loan within the state and he is subsequently transferred abroad, he shall be entitled to take the benefit of the loan on salary while abroad upon repayment of the initial loan.

Article 88

Article 89

The member of the two corps shall be entitled to a loan against his salary in emergencies or for his wedding, provided that he submits proof thereof.

The maximum limit of the loan amount shall be equal to five times the member's salary, provided that it shall not be less than Twenty Thousand (QAR 20,000) and not more than One Hundred Thousand (QAR 100,000) Riyals.

In all cases, the maximum limit of the loan shall not exceed 75 percent of the member's end-of-service bonus balance at the time of his application for a loan.
The loan amount shall be repaid by directly deducting equal instalments from the member's salary over a period of forty-eight months.
The following shall be observed:
1. The member's length of service shall not be less than one Gregorian year.
2. One year must have passed since the settlement of any previous loan against his salary.

Article 90

Where a member's service is terminated, the outstanding loan shall be repaid in one payment from his end-of-service bonus or from any other entitlement.

Chapter Eight: Education and Medical Treatment

Article 91

The ministry shall cover the education expenses for the children of the members of representative missions in host countries until the end of the secondary stage. Where no schools are available in host countries, such member shall be entitled to have his children educated in Qatar. The member shall annually submit proof that each school year has been successfully completed.

Article 92

The ministry shall cover the education fees for the member of the two corps working in the main office of the ministry from kindergarten to secondary stage, inclusive of all charges, as follows:

No. of children	Stage	Annual amount
1	From kindergarten to end of secondary	(QAR 40,000) Forty Thousand
1	Intermediate	(QAR 50,000) Fifty Thousand
1	Secondary	(QAR 60,000) Sixty Thousand
2		As per annual amount per student stated above
More than 2		(QAR 150,000) One Hundred Fifty Thousand

The ministry shall not cover the following expenses:

- A repeated school year due to failure, unless such repetition is be due to sickness or any other reason acceptable to the ministry.

- School fees during summer vacation.

- School change charges, upon payment of fees for the first year. An exception to this shall be the case of fees recovery.

Article 93

Where a member of the mission is transferred from one country to another and no proper education is available for his children, such education may be continued in the country from which he is transferred, in which case the ministry shall cover the tuition fees in addition to residence fees at boarding schools until completion of the stage in which they were enrolled at the time of the member's transfer.

Article 94

A member of the representative mission may educate his children in accordance with the home schooling system determined by the state's competent educational body instead of educating them in the host country.

In such case the ministry shall cover economy-class air fares once every school year, in addition to economy-class air fares for one attendant to escort boys under fifteen years old and non-married girls.

The member shall submit proof that his children have sat for exams at the end of each school year.

The ministry shall cover the costs of private tuition up to a maximum of three designated school subjects.

Article 95

The ministry shall cover the tuition fees for children of members of the two corps at the university stage at the rate of One Hundred and Fifty Thousand) QAR 150,000) per child, provided that this shall include undergraduate fees and living expenses. However, the following conditions shall be met:

No scholarship may be granted by the higher council of education or any other body.
Annual proof that such children have passed the examinations for each school year shall be submitted. Tuition fees shall not be covered where two school years must be repeated consecutively.

Article 96

The ministry shall cover the tuition fees for special needs children of members of the two corps based on medical reports approved by the designated competent entities of the state.

Article 97

Where a member of the two corps dies during his term of service or retires, the ministry shall continue to cover the tuition fees for his children within the state until the end of the secondary stage in accordance with the restrictions contained in Article 92 above, and the university stage in accordance with the restrictions provided in Article 95 above.

Article 98

The ministry shall cover the costs of courses, symposia and seminars attended by a member of the representative mission, with the consent of the undersecretary, when organized by official, academic or scientific entities within or beyond the host country in fields related to acquiring experience and skills for the improvement of work performance.

Article 99

The ministry shall cover the costs of foreign-language tuition at approved institutes for members of representative missions and their spouses.

The period of study shall not exceed two years and the simultaneous study of two foreign languages shall not be permitted. Members shall give priority to mastering one foreign language at a time.

Article 100

The ministry shall cover the medical insurance expenses for a member of the two corps at the main office of the ministry, including his family members and lawful dependants.

Article 101

The ministry shall cover the costs of medical treatment abroad for a member of the two corps as follows:

101.1 Treatment costs, excluding plastic surgery and dental implants, for the member of a representative mission, his parents, and family members residing with him at his work station.

101.2 Medical insurance costs for employees of members during their work tenure at the mission.

101.3 Treatment expenses of members at the main office of the ministry while on an official assignment or training course abroad, provided that such treatment shall be only for the duration of the assignment or training course, in accordance with the regulations and laws issued by the designated competent medical entities.

Article 102

Where proper medical treatment is not available within the host country, a member may, with the approval of the minister or his delegate, seek treatment in the nearest country to the host country, in which case the ministry shall cover the cost of air fares and treatment only, based on reports approved by the designated competent medical entities.

Chapter Nine: Travel and Events

Article 103

A member of the representative mission and his family shall receive a first-class air fare allowance upon his appointment, transfer, regular leave, critical zone leave, or end of service.

A muhram of a lady diplomat delegated for work in a mission shall also receive a first-class air fare allowance, provided that such muhram shall be in attendance with her.

Payment of such allowance shall be as follows:

One-way air fare upon issuance of the decision of transfer, i.e., a one-way air fare from the main office to a location abroad, from a location abroad to the main office, or from one mission to another within the same host country.
Round-trip air fare from the mission station to Doha upon taking regular leave, provided that at least one year must have passed since taking any previous leave. This provision shall not apply, however, to a member transferred from a representative mission to the main office upon request by the ministry.

Article 104

A married member of the two corps shall, upon appointment, transfer or end of service, be paid an excess baggage allowance equal to two hundred kilograms for air travel.

A non-married member shall be paid an excess baggage allowance equal to one hundred and fifty kilograms of air travel.

Both members shall be paid a container shipment allowance of Twenty-Five Thousand (QAR 25,000).

Article 105

1. The ministry shall cover the travel expenses of two domestic workers for the head of the representative mission, and a round-trip economy-class air fare for one domestic worker of a member of the mission.

The ministry shall further cover the travel expenses of one child care provider for the head of the mission and one child care provider for the member of the mission, unless the head or member of mission has a dependent child younger than six years of age, in which case the maid's travel shall be in the same class as that of the child.

Article 106

A member of the representative mission shall, in the case of bereavement leave, be entitled to round-trip air fare for himself and members of his family from his mission station to Qatar.

Article 107

Where a member of a mission is recalled home for emergency reasons, the travel expenses for himself and members of his family, in addition to his full salary, increments and allowances, shall be covered by the ministry for a period of three months. Such increments and allowances shall cease to be paid after the expiry of three months.

Article 108

The ministry shall cover the travel expenses of a member of a mission where the ministry requests the interruption of his regular leave.

Article 109

The ministry shall cover the travel and accommodation expenses of members of missions recalled to the main offices of the ministry. The undersecretary shall determine the period of stay of such members.

Article 110

1. The ministry shall cover the travel and accommodation expenses of the head of the representative mission and members of his family where he submits his credentials as a non-resident ambassador to another country. The same shall apply to regular visits undertaken by the head of the mission to such country, upon approval of the ministry.

The ministry shall further cover the travel and accommodation expenses of the official of the mission attending to the head of the mission. Assignments undertaken by the head of mission and the other official within the territory of a state or states falling within the ambit of the mission shall not be considered as official assignments.

Article 111

1. Upon a resolution by the minister or his delegate, an official of the main office of the ministry may be delegated to official assignments related to the representative mission.

Such official may, upon approval of the minister or his delegate, be accompanied by his spouse and children under the age of five, provided that the duration of such assignment shall not be less than ninety days. In such case, the ministry shall cover the official's accommodation and transportation expenses incurred during the assignment.

Article 112

The ministry shall cover the costs of official events and invitations organized by the head of the mission, the charge d'affaires or a delegate, provided that such events and invitations shall be in accordance with the restrictions issued under a resolution by the minister or his delegate.

Chapter Ten: Termination of Service

Article 113

The service of a member of the two corps shall be terminated for any of the following reasons:

Reaching the age of sixty.
Termination of contract duration.
Resignation or disciplinary termination.
Lack of medical fitness.
Discharge from service by a disciplinary resolution.
Criminal conviction or conviction for dishonesty, except in the case of a first-time conviction or where the court suspends execution of its sentence. In these two cases, the ministry shall determine whether the continuation of the member's service contradicts the requirements or nature of the job.
Loss of Qatari nationality for any reason. In such case the member shall be subject to the provisions applicable to non-Qatari officials from the date on which he loses his Qatari nationality.
Cancellation of position/job.
Death.

The resolution terminating a member's service shall be by the minister or his delegate and shall indicate the effective date of such termination.

Article 114

The service of a member of the two corps may be extended, with his consent, beyond the age of sixty by a resolution of the minister or his delegate and in the public interest. Such extension shall occur annually for a maximum of five years.

By a resolution of the prime minister, the service of the member of the two corps may be extended beyond the age of sixty-five. Such extension shall be annually in accordance with the requirements of necessity.

A member of the two corps shall be subject to the provisions of Law No. 24 of 2002 on pensions and retirement.

Article 115

A member of the two corps may resign his position, provided that such resignation shall be in writing and unconditional, and shall indicate the date of termination of service. The resignation shall be settled within thirty days from the date on which it was submitted, otherwise it shall be deemed as accepted.

Nevertheless, during such period the acceptance of the resignation may be postponed for a similar period in the public interest, following which the resignation shall be deemed as accepted, even if the member receives no notification thereof.

Where the member of the two corps is referred to a disciplinary investigation, his resignation shall not be accepted until after the issuance of the decision (other than dismissal from service) on such investigation.

The member of the two corps shall remain in service until notified of the acceptance of his resignation; or until the expiry of the term specified herein.

Article 116

Upon termination of his service, a member of the two corps shall be paid his gross salary for two years, provided that his service shall not have been less than twenty years and that the cause of termination is not disciplinary action or conviction for dishonesty.

Article 117

A member of the two corps shall be deemed as having resigned in the following cases:

Where he fails to report for work without permission for fifteen consecutive days, even though such absence followed an authorized leave, unless he produces during the following fifteen days a valid justification for such absence. Such absence may be considered authorized leave if the balance of the member's leave covers the period of absence. Otherwise, such days of absence shall be deducted from his salary. Where the member fails to submit a valid justification, or where a submitted justification is rejected, his service shall be deemed terminated from the date of his absence.
Where a member fails to report for work without permission for thirty intermittent days in one year. In such case his service shall be deemed terminated from the day following the completion of the aforesaid period.
Where a member delegated on assignment fails to return to work within fifteen days after completion thereof, unless he furnishes within the following fifteen days a valid justification for his failure to return. Where the member fails to submit a valid justification, or where such justification is rejected, his service shall be deemed terminated from the completion date of his assignment.

The member shall be notified in writing of his termination within seven days after his failure to report in the first case, and within fifteen days in the second and third cases.

Article 118

Where a disciplinary panel decides to discharge a suspended member of the two corps, his service shall be terminated from the date of suspension, unless the disciplinary panel decides otherwise. Where the member is not suspended from work, his service shall be terminated from the date of notification of his discharge.

Where a member is discharged for disciplinary action, he shall be entitled to his salary until the date of notification of his discharge.

Article 119

Where a member of the two corps or one of his family members dies, the ministry shall cover the expenses of transporting their remains to the burial.

Article 120

Where a member of the two corps dies or is totally or partially disabled in the discharge of his duties, he or his successors, as the case may be, shall be entitled to worker's compensation as follows:

In case of death or total disability, compensation shall be equal to the gross salary of the member for two years, or the lawful blood money, whichever is greater.
In case of partial disability, the compensation shall be a percentage of the total disability compensation equal to the proportion of the partial disability to the total disability, as determined by the competent medical authority.

Such compensation shall be made in one payment, in addition to other entitlements.

Article 121

By a resolution of the minister or his delegate, a member who dies in the discharge of his duties may be promoted by one or more grades and his successors may be granted any other of his entitlements.