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Legislations of Qatar 5686 legislations - 58361 Articles
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Law No. 12 of 2004 on Private Associations and Foundations
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Chapter Three
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Management of an Association
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Law No. 12 of 2004 on Private Associations and Foundations
Law Summary Record
Type:
Law
Number:
12
Date:
10/05/2004 Corresponding to 21/03/1425 Hijri
Number of Articles:
48
Status:
In force
Official Gazette :
Issue:
8
Offcial Journal Issue
Publication Date:
09/06/2004 Corresponding to 21/04/1425 Hijri
Page from:
202
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Section Name
Management of an Association
16 Article
An association shall be managed by a board of directors consisting of no fewer than five (5) members and not exceeding eleven (11) members, elected by the association’s general assembly from among its members for a period of three (3) years.
In exceptional circumstances, founders may select a number of members, no fewer than three (3) and not exceeding seven (7), to comprise a temporary committee to manage the association until the election of the first board of directors within a period not exceeding one (1) year from the date of registration and announcement of the association.
A member of the board of directors must have not been dismissed from his work as a result of causes involving moral turpitude or dishonesty, or, if he has been charged but the charge was rejected by the competent investigation authorities on the basis of insufficient evidence to justify criminal or disciplinary sanction, or if he has been acquitted of charges for the same reason, five (5) years must have elapsed since the termination of services or the issuance of the decision or judgement.
17 Article
At its first meeting, the board of directors shall elect from among its members a chairperson, vice-chairperson, secretary and treasurer.
The chairperson of the board of directors shall represent the Association before courts and in its relationships with third parties, and he may sign any documents on behalf of the Association.
The vice-chairperson shall deputise for the chairperson in his absence. Where the position of a board member becomes vacant for any reason, such vacancy shall be filled by the candidate who obtains the greatest number of votes among the candidates in the general assembly meeting at which the election of the board has taken place. The new member shall complete the term of office of his predecessor.
18 Article
The general assembly shall consist of all members who have fulfilled their obligations to the Association. The general assembly shall convene annually at an ordinary meeting on the invitation of the board of directors.
In the event of the failure of the board of directors to call for a general assembly meeting, the Ministry may convene this meeting.
The general assembly shall hold its meetings at the headquarters of the Association, although such meetings may be held in an alternative venue following the approval of the Ministry.
19 Article
The general assembly at its regular meeting shall consider the following matters:
1. The annual report of the board of directors;
2. Ratification of the final accounts for the end of the financial year;
3. Adoption of the draft budget for the new fiscal year;
4. The auditor’s report;
5. Adoption of the appointment of an auditor and determination of his remuneration;
6. Election of members of the board of directors;
7. Indemnifying the previous board of directors;
8. Other issues included in the agenda.
20 Article
The board of directors shall invite the general assembly to an extraordinary meeting if it deems such meeting appropriate, and shall also convene an extraordinary meeting if this is requested by one third of the members entitled to attend the general assembly, provided that the purpose of the meeting is indicated in the invitation to such meeting. Where the board of directors decline to convene such meeting, the Ministry may make the necessary arrangements.
21 Article
The general assembly, at its extraordinary meeting, shall consider the following matters:
1. The important and urgent issues the board of directors or members deemed worthy of presenting;
2. Make a decision on the resignation of the chairperson of the board of directors, or the resignations submitted by members of the board of directors, or some or all of them due to matters affecting the Association or public interest;
3. Cancelling the membership of the chairperson or of members of the board of directors, or all or some of them;
4. Amendment of the Articles of Association of the Association;
5. Dissolution of the Association, or its union or integration with another organization.
22 Article
A general assembly may not, at any ordinary or extraordinary meeting, consider issues not included on the agenda.
An extraordinary meeting of the general assembly may not be held to consider an issue on which a decision has already been given, unless one (1) year shall have elapsed from the date of issuance of such decision.
A meeting of the general assembly, whether an ordinary or extraordinary meeting, shall not be deemed valid unless the Ministry has been notified thereof at least seven days in advance. The Ministry may send its representative to attend general assembly meetings.
When notified of the meeting of the general assembly, whether an ordinary or extraordinary meeting, the Ministry may set an alternative date for the meeting, and the Association shall be informed thereof within three (3) days of the initial date of notification to the Ministry.
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